Bylaws of the Rotary Club of
Skaneateles Sunrise (62599)
Adopted: 20 December 2007
Article I Definitions
1.
Board: The Board of
Directors of this club.
2.
Director: A member of this club's Board
of Directors.
3.
Member: A member, other than an honorary
member, of this club.
4.
RI: Rotary
International.
5.
Year: The
twelve-month period that begins on 1 July.
Article 2 Board
The governing
body of this club shall be the board consisting of six (6) members of this
club, namely, the president, vice-president, president-elect (or
president-nominee, if no successor has been elected), secretary, treasurer, and
the sergeant-at-arms. At the discretion of the board, also added can be the
three (3) directors elected in accordance with article 3, section 1 of these bylaws,
and the immediate past president.
Article 3 Election of Directors and Officers
Section 1 – At a regular meeting one month prior to the meeting for election
of officers, the presiding officer shall ask for nominations by members of the
club for president, vice-president, secretary, treasurer, and three (3)
directors. The nominations may be presented by a nominating committee or by
members from the floor, by either or by both as a club may determine. If it is
determined to use a nominating committee, such committee shall be appointed as
the club may determine. The nominations duly made shall be placed on a ballot
in alphabetical order under each office and shall be voted for at the annual
meeting. The candidates for president, vice-president, secretary, and treasurer
receiving a majority of the votes shall be declared elected to their respective
offices. The three (3) candidates
for director receiving a majority of the votes shall be declared elected as
directors. The candidate for president elected in such balloting shall be the
president-nominee and serve as a director for the year commencing on the first
day of July next following the election, and shall assume office as president
on 1 July immediately following that year. The president-nominee shall take the title of
president-elect on 1 July in the year prior to taking office as president.
Section 2 – The officers and directors, so elected, together with
the immediate past president shall constitute the board. Within one week after
their election, the directors-elect shall meet and elect some member of the
club to act as sergeant-at-arms.
Section 3 – A vacancy in the board or any office shall be filled
by action of the remaining directors.
Section 4 – A vacancy in the position of any officer-elect or
director-elect shall be filled by action of the remaining directors-elect.
Article 4 Duties of Officers
Section 1 – President.
It shall be the duty of the president to preside at meetings of the club and
the board and to perform other duties as ordinarily pertain to the office of
president.
Section 2 – President-elect. It shall be the duty of the president-elect to serve as a director
and to perform such other duties as may be prescribed by the president or the
board.
Section 3 – Vice-President. It shall be the duty of the vice-president to preside at meetings of
the club and the board in the absence of the president and to perform other
duties as ordinarily pertain to the office of vice-president.
Section 4 – Secretary.
It shall be the duty of the secretary to keep membership records; record
attendance at meetings; send out notices of club, board, and committee
meetings; record and preserve the minutes of such meetings; report as required
to RI, including the semiannual reports of membership on 1 January and 1 July
of each year, which shall include per capita dues for all members and prorated
dues for active members who have been elected to membership in the club since
the start of the July or January semiannual reporting period; report changes in
membership; provide the monthly attendance report, which shall be made to the
district governor within 15 days of the last meeting of the month; collect and
remit RI official magazine subscriptions; and perform other duties as usually
pertain to the office of secretary.
Section 5 – Treasurer.
It shall be the duty of the treasurer to have custody of all funds, accounting
for it to the club annually and at any other time upon demand by the board, and
to perform other duties as pertains to the office of treasurer. Upon retirement
from office, the treasurer shall turn over to the incoming treasurer or to the
president all funds, books of accounts, or any other club property.
Section 6 – Sergeant-at-Arms. The duties of the sergeant-at-arms shall be such as are usually
prescribed for such office and other duties as may be prescribed by the
president or the board.
Article 5 Meetings
Section 1 – Annual
Meeting. An
annual meeting of this club shall be held on the first week of December in each year, at which time the
election of officers and directors to serve for the ensuing year shall take
place.
Section 2 – The regular weekly meetings of this club shall be held
on Thursday at 7:00 AM
Due notice of any changes in or canceling of the regular meeting
shall be given to all members of the club. All members excepting an honorary
member (or member excused pursuant to the standard Rotary club constitution) in
good standing in this club, on the day of the regular meeting, must be counted
as present or absent, and attendance must be evidenced by the memberŐs being
present for at least sixty (60) percent of the time devoted to the regular
meeting, either at this club or at any other Rotary club, or as otherwise
provided in the standard Rotary club constitution, article 9, sections 1 and 2.
Section 3 – One-third of the membership shall
constitute a quorum at the annual and regular meetings of this club.
Section 4 – Regular meetings of the board shall be
held on 3rd Thursday of
each month. Special meetings of the board shall be called by the president,
whenever deemed necessary, or upon the request of two (2) directors, due notice
having been given.
Section 5 – A majority of the directors shall
constitute a quorum of the board.
Article
6 Fees and Dues
Section 1 – The admission fee shall be $ 25 to be paid
before the applicant can qualify as a member, except as provided for in the
standard Rotary club constitution, article 11.
Section 2 – The membership dues shall be established
at the Annual meeting each on a per annum basis, payable semiannually on the
first day of July and of January, with the understanding that a portion of each
semiannual payment shall be applied to each memberŐs subscription to the RI
official magazine.
Article 7 Method of Voting
The business of
this club shall be transacted by viva voce* vote except the
election of officers and directors, which shall be by ballot. The board may determine that a specific
resolution be considered by ballot rather than by viva voce vote.
(Note: Viva voce vote is defined as when club voting is
conducted by vocal assent.
Article 8 Four Avenues of Service
The four Avenues of Service
are the philosophical and practical framework for the work of this Rotary club.
They are Club Service, Vocational Service, Community Service, and International
Service. This club will be active in each of the four Avenues of Service.
Article 9 Committees
Club committees are charged
with carrying out the annual and long-range goals of the club based on the four
Avenues of Service. The president-elect, president, and immediate past
president should work together to ensure continuity of leadership and
succession planning. When feasible, committee members should be appointed to
the same committee for three years to ensure consistency. The president-elect
is responsible for appointing committee
members to fill vacancies,
appointing committee chairs, and conducting planning meetings prior to the
start of the year in office. It is
recommended that the chair have previous experience as a member of the
committee. Standing committees should be appointed as follows:
á
Membership
This committee should
develop and implement a comprehensive plan for the recruitment and retention of
members.
á
Club Public Relations
This committee should
develop and implement plans to provide the public with information about Rotary
and to promote the clubŐs
service projects and activities.
á
Club Administration
This committee should
conduct activities associated with the effective operation of the club.
á
Service Projects
This committee should
develop and implement educational, humanitarian, and vocational projects that address
the needs of its community and communities in other countries.
á
The Rotary Foundation
This committee should
develop and implement plans to support The Rotary Foundation through both
financial contributions
and program participation.
Additional ad hoc committees
may be appointed as needed.
(a)
The president shall be ex officio a member of all committees and, as such,
shall have all the privileges of membership thereon.
(b)
Each committee shall transact its business as is delegated to it in these
bylaws and such additional business as may be referred to it by the president
or the board. Except where special authority is given by the board, such
committees shall not take action until a report has been made and approved by
the board.
(c)
Each chair shall be responsible for regular meetings and activities of the
committee, shall supervise and coordinate the work of the committee, and shall
report to the board on all committee activities.
Article 10 Duties of Committees
The duties of all committees
shall be established and reviewed by the president for his or her year. In
declaring the duties of each, the president shall reference to appropriate RI
materials. The service projects committee will consider the Avenues of Vocational
Service, Community Service, and International Service when developing plans for
the year.
Each committee shall have a
specific mandate, clearly defined goals, and action plans established by the
beginning of each year for implementation during the course of the year. It
shall be the primary responsibility of the president-elect to provide the
necessary leadership to prepare a recommendation for club committees, mandates,
goals, and plans for presentation to the board in advance of the commencement
of the year as noted above.
Article 11 Leave of Absence
Upon written application to
the board, setting forth good and sufficient cause, leave of absence may be
granted excusing a member from attending the meetings of the club for a specified
length of time.
__________________
(Note:
Such leave of absence does operate to prevent a forfeiture of membership; it
does not operate to give the club credit for the memberŐs attendance. Unless
the member attends a regular meeting of some other club, the excused member
must be recorded as absent except that absence authorized under the provisions
of the Standard Rotary Club Constitution is not computed in the attendance
record of the club.)
Article 12 Finances
Section 1 – Prior to the beginning of each fiscal year, the board
shall prepare a budget of estimated income and expenditures for the year, which
shall stand as the limit of expenditures for these purposes, unless otherwise
ordered by action of the board.
The budget shall be broken into two separate parts: one in respect of
club operations and one in respect of charitable/service operations.
Section 2 – The treasurer shall deposit all club funds in a bank,
named by the board. The club funds shall be divided into two separate parts: club
operations and service projects.
Section 3 – All bills shall be paid by the treasurer or other
authorized officer only when approved by two other officers or directors.
Section 4 – A thorough review of all financial transactions by a
qualified person shall be made once each year.
Section 5 – Officers having charge or control of club funds shall
give bond as required by the board for the safe custody of the funds of the
club, cost of bond to be borne by the club.
Section 6 – The fiscal year of this club shall extend from 1 July
to 30 June, and for the collection of members' dues shall be divided into two
(2) semiannual periods extending from 1 July to 31 December, and from 1 January
to 30 June. The payment of per capita dues and RI official magazine
subscriptions shall be made on 1 July and 1 January of each year on the basis
of the membership of the club on those dates.
Article 13 Method of Electing Members
Section 1 – The name of a prospective member, proposed by an
active member of the club, shall be submitted to the board in writing, through
the club secretary. A transferring or former member of another club may be
proposed to active membership by the former club. The proposal shall be kept
confidential except as otherwise provided in this procedure.
Section 2 – The board shall ensure that the proposal meets all the
classification and membership requirements of the standard Rotary club
constitution.
Section 3 – The board shall approve or disapprove the proposal
within 30 days of its submission and shall notify the proposer, through the
club secretary, of its decision.
Section 4 – If the decision of the board is favorable, the
prospective member shall be informed of the purposes of Rotary and of the
privileges and responsibilities of membership, following which the prospective
member shall be requested to sign the membership proposal form and to permit
his or her name and proposed classification to be published to the club.
Section 5 – If no written objection to the proposal, stating reasons,
is received by the board from any member (other than honorary) of the club
within seven (7) days following publication of information about the
prospective member, that person, upon payment of the admission fee (if not
honorary membership), as prescribed in these bylaws, shall be considered to be
elected to membership.
If
any such objection has been filed with the board, it shall vote on this matter
at its next meeting. If approved despite the objection, the proposed member,
upon payment of the admission fee (if not honorary membership), shall be
considered to be elected to membership.
Section 6 – Following the election, the president shall arrange
for the new member's induction, membership card, and new member Rotary
literature. In addition, the president or secretary will report the new member
information to RI and the president will assign a member to assist with the new
member's assimilation to the club as well as assign the new member to a club
project or function.
Section 7 – The club may elect, in accordance with the standard
Rotary club constitution, honorary members proposed by the board.
Article 14 Resolutions
The club shall not consider
any resolution or motion to commit the club on any matter until the board has
considered it. Such resolutions or
motions, if offered at a club meeting, shall be referred to the board without
discussion
Article 15 Order of Business
Meeting called to order.
Introduction of visitors.
Correspondence, announcements,
and Rotary information.
Committee reports if any.
Any unfinished business.
Any new business.
Address or other program
features.
Adjournment.
Article 16 Amendments
These bylaws may be amended
at any regular meeting, a quorum being present, by a two-thirds vote of all
members present, provided that notice of such proposed amendment shall have
been mailed to each member at least ten (10) days before such meeting. No
amendment or addition to these bylaws can be made which is not in harmony with
the standard Rotary club constitution and with the constitution and bylaws of
RI.