Situational Support Consultation Process

From: Litchfield South Association Committee on Church and Ministry

To: All members of the Roxbury Congregational Church

Re: Situational Support Consultation Process

Greetings to all Roxbury Members in the name of our Lord and Savior Jesus Christ.

We value each member of this congregation and want this process to benefit the whole church. We will prayerfully attend to our charge to the best of our ability and will strive to fine an outcome that will be positive for the congregation.

All input for the committee to consider should be sent directly to:

The Rev. Virnette Hamilton

Chair of LSA CCM.

First Congregational Church

36 Main Street

New Milford, CT 06776

• All letters must be signed, dated and contain contact information.
• Your correspondence will be kept confidential within the committee and the process.
• All information must be first hand.
• We will not consider E-mail correspondence.

Appointments for personal interviews will be made by The CCM as necessary.

The deadline for this type of correspondence will be July 15, 2009.

Enclosed is the process developed by the Committee on Church and Ministry for your requested Situational Support Consultation.

Sincerely,

The Rev. Virnette Hamilton

Litchfield South Association Committee on Ministry

Situational Support Consultation requested by the Roxbury Congregational Church, UCC

Note: This Situational Support Consultation was requested by a vote of the members of the Roxbury Church at a special meeting of the congregation held on June 9, 2009, because of conflict in the church. Refer to UCC Manual on Ministry, Section 8, pp. 23-26 for a summary of the SSC process.

Here is the proposed plan of action for the Committee to consider at its regular meeting on June 18:

1. LSA CCM appoints

a. A subcommittee (chair + 2 members +Regional Minister) to work directly with Roxbury Church.

b. Support persons for each: Congregation and pastors.

2. Subcommittee interviews key church leaders, possibly but not limited to:

- Pastor

- Associate Pastor

- Chair of Deacons

- Moderator

- Chair of Trustees

- Chair of Pastoral Relations

- Others as identified by the Roxbury Church "communications team"

[Note: Some of these may be group interviews]

3. Subcommittee reviews any correspondence received (by July 15 2009) from church members and conducts interviews as necessary.

4. Subcommittee develops proposed "plan of action" for next steps.

5. Subcommittee reviews proposed plan of action with:

- Entire CCM on August 20, 2009

- Roxbury Clergy by September 1, 2009

- Roxbury Church leaders (as warranted)

By September 1, 2009

- Membership of Roxbury Church.

By September 1, 2009

The five person Roxbury Communications Team may help to coordinate interview appointments for the CCM .