Kitsap Macintosh Users Group
BYLAWS

As revised January 15, 2004

Article 1: Name and Purpose
1.1 The name of this corporation shall be: Kitsap Macintosh Users Group, also known as KMUG.

1.2 KMUG shall be incorporated under the nonprofit laws of the State of Washington, RCW 24.03.

1.3 The purpose of KMUG is to promote better understanding, utilization and enjoyment of Macintosh computers by providing a forum for the exchange of ideas and experiences.

1.4 KMUG specifically opposes the unethical or illegal use of computer equipment or software. KMUG does not promote, allow or condone the illicit duplication of copyrighted software or printed material.

Article 2: Membership
2.1 Any person interested in Macintosh computers is eligible for membership in KMUG.

2.2 Membership in KMUG shall be subject to fees and dues as set forth by the Board of Directors and ratified by two-thirds of the membership at any business meeting.

2.3 Membership dues are due and payable upon the anniversary of joining. Members who have not renewed by the first month following the anniversary date shall be removed from the membership roster without further notice. Reinstatement may be made by payment of full annual dues.

Article 3: Meetings
3.1 Business meetings shall be held monthly on a regular schedule except as recommended by the Board of Directors and approved by a majority of the members present at a scheduled business meeting. Business meetings shall be conducted in accordance with Robert’s Rules of Order. The order of business shall be:
1. Call to order
2. Secretary’s Report
3. Treasurer’s Report
4. Committee Reports
5. Unfinished Business 
6. New Business
7. Adjournment

3.2 All voting issues shall be decided by a simple majority vote of members present at a business meeting. Each membership shall be entitled to one vote. A quorum at a business meeting shall be five or more members in good standing. Exceptions to this shall be changes in dues and amendments to the by laws which shall require a two-thirds majority vote of members in good standing at a business meeting.

3.3 The Board of Directors shall hold at least one meeting each month, or as decided by the Board members, and special meetings at the call of the Chairman. A quorum shall be four Directors. All issues shall be decided by a simple majority of members present.

3.4 Educational or Special Interest Group (SIG) meetings may be established by the Board of Directors. Notice of such meetings will be provided to the general membership.

Article 4: Board of Directors
4.1 The Board of Directors shall have the authority to act on any and all matters concerning KMUG except those requiring a vote or as otherwise specifically provided for by the bylaws or regulations governing the corporation. The Directors shall, in all cases, act as a board and may adopt rules and policies for the conduct of meetings and other activities.

4.2 The Board of Directors shall conduct all financial transactions including buying and selling KMUG property. Obligations of the corporation must be presented to and approved by the Board of Directors before payment is made. The Board of Directors may approve in advance the payment of routine bills but shall review such payments at the following
board meeting. The Board of Directors, subject to membership approval, shall set all fees and dues.

4.3 Any decision of the Board of Directors may be nullified or any Director removed from office by a two-thirds majority vote of members present at a business meeting.

4.4 The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Librarian, Newsletter Editor and one Member at Large.

4.5 The President shall be the chief executive officer of the corporation and, subject to the control of the Board of Directors, shall have general supervision and control of KMUG affairs. The President shall preside at all meetings. The President may delegate duties to other board members.

4.6 The Vice President shall assist the President in the performance of all duties, preside at meetings in the absence of the President and coordinate SIG activities.

4.7 The Secretary shall keep minutes of meetings of the Board of Directors and the general membership and shall maintain custody of all KMUG documents.

4.8 The Treasurer shall have charge of all monies and shall pay all bills and obligations against KMUG. All disbursements shall be by check, signed by the Treasurer or others as may be designated by the Board of Directors. The Treasurer shall keep records of all KMUG receipts and disbursements, report on the financial status at each Board of Directors and general membership meeting and file all documents required by the State of Washington and the Internal Revenue Service. The Treasurer shall present for an annual audit all records, receipts and other documents as requessted by the Board of Directors.


4.9 The Librarian shall administer KMUG hardware, software and reference documents.

4.10 The Newsletter Editor shall coordinate publication and distribution of the newsletter.

4.11 The Member at Large shall function as a representative of the general membership at Board of Directors meetings and perform such duties as requested by the Board.

Article 5: Nomination, Election and Voting Procedures
5.1 Nominations of candidates for elective offices will be solicited at the November business meeting and must be received by the Secretary prior to or at the January meeting. Election of officers shall be conducted at the January meeting and the new officers shall seated at the conclusion of that meeting.

5.2 When a vacancy exists in any elective office, that vacancy shall be filled by the Board of Directors, subject to ratification by a simple majority of members present at the next business meeting.

5.3 All votes may be by a show of hands or, if requested by any member and passed by a majority of members present, a secret written ballot.

Article 6: Dissolution
6.1 Non-cash assets shall be auctioned by sealed bid. The membership shall be notified in writing of the auction date and provided a list of assets at least 15 calendar days before the auction. All transactions will on a cash and carry basis for as is condition.

6.2 All outstanding bills and debts shall be paid pro rata, to the extent of funds in the treasury.

6.3 If funds remain, the members may be refunded a portion of the current years dues, pro rated for each month remaining in the current year of membership.

6.4 Any funds or non-cash assets remaining shall be donated to a charitable organization designated by the Board of Directors.

Article 7: Amendments
7.1 Amendments to these bylaws shall be submitted, in writing, or by Email, to the Board of Directors and ratified by two-thirds of the members present at the next business meeting.


Signatories:

President:Librarian:

Vice President: Newsletter Editor:

Treasurer:Member at Large:


and ratified by two-thirds of the membership on this 15th day of January 2004,

as attested by my signature, Secretary: