Section 1. The name of this organization shall be the Middle Western Province of Kappa Alpha Psi Fraternity.
Section 1. To observe, adhere to and promote the objectives of the Grand Chapter of Kappa Alpha Psi Fraternity.
Section 2. To correlate the aims and efforts of the Chapters of the Middle Western Province.
Section 3. To cooperate with other Provinces in promoting the objectives of the Grand Chapter of Kappa Alpha Psi.
Section 4. To promote the establishment of Chapters in the Middle Western Province wherever and whenever practical.
Section 5. To encourage active participation by all members of Kappa Alpha Psi within the jurisdiction of this Province.
Section 6. To promote social contact.
Section 1. The principal units of organization and government of the Middle Western Province of Kappa Alpha Psi Fraternity shall be: the Middle Western Province Council, the Middle Western Province Board of Directors, the Province Executive Committee, the Undergraduate Chapters, the Alumni Chapters and the Alumni Associations with jurisdiction throughout the states of Missouri, Nebraska, Colorado, Oklahoma, Kansas, and Fayetteville, Arkansas and any additional states or cities as prescribed by the Grand Chapter of Kappa Alpha Psi Fraternity.
Section 2. The officers of the Middle Western Province shall be: Province Polemarch, Senior Province Vice Polemarch, Junior Province Vice Polemarch, Province Keeper of Records, Province Keeper of Exchequer, Province Assistant Keeper of Records, Province Assistant Keeper of Exchequer, Province Strategus, Province Lieutenant Strategus, Province Historian, Province Reporter, five Members of the Province Board of Directors, Province Parliamentarian, and Province Editor.
Section 3. The elected offices of Junior Province Vice Polemarch, Province Strategus, Province Lieutenant Strategus, Province Assistant Keeper of Records, Province Assistant Keeper of Exchequer, and two (2) members of the Province Board of Directors shall be filled by members of Undergraduate Chapters.
Section 4. The Province Board of Directors shall consist of ten (10) members as follows: the Province Polemarch, who shall be Chairman, the Senior Province Vice Polemarch, Junior Province Vice Polemarch, Province Keeper of Records, Province Keeper of Exchequer, and five (5) other members elected from the floor of the Council, two (2) of whom shall be Undergraduate Chapter members elected to one year terms and three (3) of whom shall be Alumni Chapter members elected to staggered three year terms with one elected each year. Alumni Chapter members elected from the floor of the Council to a three year term shall be ineligible to serve more than two consecutive terms of portions thereof. The Province Board of Directors shall have the power to supervise and act upon all Fraternity matters which arise between consecutive sessions of Province Council. The immediate Past Province Polemarch shall be an ex-officio member of the Province Board of Directors to vote only in the absence of a regular member of the Board of Directors.
Section 5. The Province Board of Directors shall hold at least two (2) regular business meetings between sessions of the Province Council. Special business meetings may be called by the Province Polemarch whenever dictated by urgency.
Section 6. Six of the ten members of the Province Board of Directors shall constitute a quorum.
Section 7. The Province Board of Directors, by majority vote, shall have the power to fill any vacancy caused by death, resignation or removal of any Province officer. The member selected for such vacancy shall serve until his successor is elected at the next regular Province Council.
Section 8. The Province Board of Directors shall have the power to levy fines on Undergraduate, Alumni Chapters and Alumni Associations of the Middle Western Province as prescribed by the Province Bylaws.
Section 9. There shall be an Executive Committee of the Province Board of Directors composed of the Province Polemarch, who shall be the chairman, the Senior Province Vice Polemarch, Junior Province Vice Polemarch, Province Keeper of Records, and the Province Keeper of Exchequer. The Executive Committee shall give active and continuous supervision to the province and administer the operations of the province during intervals between meetings of the Province Board of Directors with accountability to the Province Board of Directors.
Section 10. The laws of the Province and the order of their precedence shall be: The Constitution of Kappa Alpha Psi, the Statutes of Kappa Alpha Psi, the Ritual of Kappa Alpha Psi, such other regulations as may be established by the Grand Board of Directors, and the Bylaws of the Middle Western Province.
Section 11. A quorum in the Province Council shall consist of one-third of its financial Chapters.
Section 12. The Middle Western Province shall sponsor a leadership conference each year which shall be titled the C. Rodger Wilson Leadership Conference.
Section 13. Each Undergraduate and Alumni Chapter will be required to send their Chapter Polemarch, Keeper of Records, and Membership Intake Chairman or designees approved by the Province Polemarch to the leadership conference.
Section 14. Failing to send a representative to the leadership conference will subject a Chapter to a fine determined in accordance with Article VI, Section 8.
Section 15. Selection of the site for the Province Council shall be made by the Province Board of Directors at least five years in advance. An application to host the Province Council must be signed by the Chapter Polemarch and Keeper of Records certifying a majority affirmative vote of the Chapter authorizing the application.
Section 16. Any and all functions of a local chapter within the Middle Western Province that have been approved by the local chapter in a duly authorized meeting in accordance with the Local Chapter Bylaws and Roberts Rules of Order shall constitute official and sanctioned local chapter functions.
Section 17. Chapters may establish a local foundation or other legal entity for the purpose of owning real property or to facilitate funding and implementation of a fraternity program upon the advance approval of the Province Board of Directors. Any such foundation or other legal entity shall submit an annual report of its financial condition and/or its activities to the Province Board of Directors not later than sixty days following the close of its fiscal year.
Section 1. There shall be a Nominating Committee of the Middle Western Province Council, the chairman shall be appointed by the Province Polemarch. No candidate for elective office or position shall be allowed membership on the Nominating Committee.
Section 2. Each candidate for office in the Province must submit a written application to the Province Nominating Committee signed by the Polemarch and/or Keeper of Records of his local Chapter. The application shall contain the following:
Section 3. On-site applications for Province offices or positions shall be restricted to only those offices or positions for which no written applications have been received by the Province Nominating Committee at least fifteen (15) days prior to the Province Council.
Section 4. No member shall be eligible for office who is under suspension or other disciplinary action by the Fraternity or college, who is scholastically deficient with a cumulative grade point below 2.3 on a 4.0 scale or the equivalent thereof, who is financially delinquent with the Fraternity at any administrative level, or who is not in attendance as a registered delegate at the Middle Western Province Council.
Section 5. The slate of nominees for elective offices submitted to the Province Council shall be determined by a majority vote of the Province Nominating Committee.
Section 6. The Province Council shall submit at least 3 recommendations for the office of Province Polemarch to the Grand Polemarch.
Section 7. All elections for officers in the Province Council shall be by secret ballot.
Section 8. Officers of the Middle Western Province shall be elected by majority vote.
Section 9. No member shall occupy more than one elective Province office or position.
Section 1. The Province Polemarch, who is appointed by the Grand Polemarch, shall be the chief administrative officer of the Province Council. He shall preside at all meetings and have general supervision of its affairs. He shall serve as chairman of the Province Board of Directors and shall call all regular or special meetings of the Province Council, after consultation with the Province Board of Directors. He shall appoint and remove all committees that are not otherwise provided by the Bylaws. The Province Polemarch shall see that the officers of the Province Council, the Undergraduate Chapters, the Alumni Chapters and the Alumni Associations discharge their duties faithfully and impartially, accurately and promptly; and he shall enforce strict observance of the laws and policies of the Fraternity. He shall sign all warrants for payment of money authorized by the Province Council and perform such other duties as may be imposed upon him by The Constitution and Statutes of Kappa Alpha Psi, such other regulations established by the Grand Board of Directors, and the Bylaws of the Middle Western Province.
Section 2. The Senior Province Vice Polemarch shall be an Alumni member of the Province. He shall assist the Province Polemarch and serve in his absence. He shall engage in such other related duties as may be required of him.
Section 3. The Junior Province Vice Polemarch shall be a member of the Province from an Undergraduate Chapter. He shall assist the Province Polemarch and serve in the absence of the Province Polemarch and the Senior Province Vice Polemarch. He shall engage in such other duties as may be required of him.
Section 4. The Province Keeper of Records shall:
Section 5. The Province Keeper of Exchequer shall:
Section 6. The Province Assistant Keeper of Records shall assist the Province Keeper of Records and serve in his absence, and shall engage in such other related duties as may be required of him.
Section 7. The Province Assistant Keeper of Exchequer shall assist the Province Keeper of Exchequer and serve in his absence, and shall engage in such other related duties as may be required of him.
Section 8. The Province Historian shall collect and compile historical and biographical material annually for the use of the Province Council and shall direct its publication in the manner prescribed by the Province Polemarch.
Section 9. The Province Reporter shall perform the primary function of gathering information and forwarding same to the Editor of the Province Council newsletter entitled the MIDDLE WESTERNER and to the Editor and appropriate Associate Editors of the KAPPA ALPHA PSI JOURNAL. He shall gather and forward to these Editors all newsworthy achievements of Chapters and individual members of the Province in accordance with Fraternity policy.
Section 10. The Province Strategus shall have charge of the approaches to the Province Council, preserve order and decorum. He shall see that only duly qualified members of the Province Council shall enter. He shall perform such other duties as may be required of him.
Section 11. The Province Lieutenant Strategus shall assist the Province Strategus and serve in his absence. He shall perform such other duties as may be required of him.
Section 12. The Province Parliamentarian, who is appointed by the Province Polemarch, shall assist in the interpretation of The Constitution and Statutes of Kappa Alpha Psi, such other regulations as may be established by the Grand Board of Directors, The Bylaws of the Middle Western Province and Robert's Rules of Order. He shall perform such other duties as may be required of him.
Section 13. The Province Editor, who is appointed by the Province Polemarch, shall perform the primary function of publishing the Province Council Newsletter entitled the MIDDLE WESTERNER. He shall publish all newsworthy achievements in the Province and the public press in accordance with Fraternity policy. He shall perform such other duties as may be required of him.
Section 1. For a Chapter to become financial with the Middle Western Province, dues shall be paid at the rate determined in accordance with Section 8 of this Article.
Section 2. All Chapters must pay their yearly dues in order to be active and recognized for participation in all Fraternity functions.
Section 3. A reinstatement fee for each delinquent Chapter shall be assessed in an amount determined in accordance with Section 8 of this Article.
Section 4. All Chapters that have not paid Province dues by November 30 of each year shall be declared delinquent.
Section 5. As part of the initiation fee, each Alumni Chapter initiate shall be assessed the sum of two (2) years Province dues, and each Undergraduate initiate shall be assessed Province dues for each remaining fiscal year, or portion thereof, during which he is anticipated to be a member of an Undergraduate Chapter. Specifically the fee shall be one year's dues for each Senior, two year's dues for each Junior, three year's dues for each Sophomore, and four year's dues for each Freshman initiated after October 1st of the scholastic year. If initiation occurs prior to October 1st of the scholastic year, an additional one year's dues will be required. These dues are to be forwarded to the Province Polemarch at the time the initiation fee is sent to the Grand Chapter.
Section 6. All Chapters in the Middle Western Province shall pay a participation fee each year due at the same time the Province dues are due. The amount of the participation fee will be determined in accordance with Section 8 of this Article.
Section 7. The Province Polemarch, the Province Keeper of Records, and the Province Keeper of Exchequer shall be exempt from payment of any and all registration fees for the Province Council.
Section 8. All dues, fees, fines, rates of payment for expenses, and other amounts payable to or by members and/or Chapters of the Province shall be determined by a majority vote of the members of the Province Board of Directors, and approved by a two-thirds affirmative vote of the delegates at a Province Council, present and voting. Any modifications to any of the amounts shall become effective as of the first day of the next fiscal year following the Province Council at which the modification is approved.
Section 1. Disbursements - The normal procedure will be followed where a voucher will come from the Province Keeper of Records indicating the authority for issuance to the Province Polemarch for his approval by a signature. The approved voucher is then presented to the Province Keeper Exchequer thereby authorizing the Province Keeper of Exchequer to issue a check on the account of the Middle Western Province for payment of the voucher. The check is then sent to the individual, etc., concerned.
Section 2. Receiving and Depositing of Revenues - All revenues shall be received by the Province Keeper of Records who shall acknowledge receipt thereof by a report to the Province Polemarch monthly, and Province Council, annually.
Section 3. All money or assets must be verified by bank statements, deposit slip or an equivalent legal instrument.
Section 4. The Province Keeper of Exchequer shall be bonded by a licensed security company in the sum of at least $5,000, the expense of which shall be paid by the Middle Western Province.
Section 1. There shall be five achievement awards: The Percy H. Lee Outstanding Alumni Brother Achievement Award, The Stephen B. Alexander Outstanding Undergraduate Brother Achievement Award, The C. F. Gayles Outstanding Alumni Chapter Award, The Bert V. Wadkins Outstanding Undergraduate Chapter Award, and The Art S. Williams Province Polemarch's Award. All Chapters should submit recommendations for the achievement awards; both Alumni and Undergraduate.
Section 2. The criteria for selecting individuals and Chapters for awards will be the same as criteria for selecting corresponding Grand Chapter Awardees. Three Alumni Members and two Undergraduate Members shall constitute the awards committee.
Section 1. Travel expenditures to the Grand Chapter Meeting shall be restricted to that done by the Province delegate, the Province representatives to the National Nominating Committee and Student Pageant winners.
Section 2. The Province Keeper of Records and the Province Keeper of Exchequer shall be reimbursed for travel to all meetings involving the Middle Western Province, except the Grand Chapter. The amount of such reimbursement shall be determined in accordance with Article VI, Section 8.
Section 3. The Province delegate, representatives on the National Nominating Committee, and the Student of the Year Pageant representative shall be reimbursed to the extent determined in accordance with Article VI, Section 8.
Section 4. Travel expenditures to the Province Council shall be restricted to that done by the Province Polemarch, the Province Keeper of Records, and the Province Keeper of Exchequer.
Section 5. Members of the Province Board of Directors will be reimbursed for travel to and from board meetings at the mileage rate determined in accordance with Article VI, Section 8, or air fare whichever is cheaper from a point originating at the city of their Chapter of affiliation in the Province.
Section 1. Each financial Chapter in the Province shall be entitled to three votes. The three (3) votes of a Chapter may be cast by one delegate or divided proportionally between delegates of the particular Chapter.
Section 2. The following Province Officers shall be entitled to one vote:
Section 1. These Bylaws may be amended by a two-thirds vote of all delegates present and voting at any regular scheduled Province Council.
Section 2. Any proposed change and its rationale shall be submitted to the Province Board of Directors for dissemination to each Chapter and Association in the Province no less than forty-five (45) days prior to the Province Council.
Section 3. Grammatical, typographical and spelling errors may be corrected by the Province Board of Directors so long as no correction alters the intent of the affected Bylaw.
Section 4. Where appropriate, sequential number changes shall be made automatically when amendments are adopted that necessitate any renumbering.
Section 5. Any amendment to these Bylaws shall be in full force and effect on and after the date of its passage, unless otherwise provided.
Section 6. The Province Keeper of Records shall republish the Bylaws of this Province whenever any change is adopted at Province Council. The republished Bylaws shall incorporate any and all adopted changes, to date, shall be properly certified by the Province Polemarch and the Province Keeper of Records, and shall be disseminated to each Chapter and Association in the Province within ninety (90) days following adjournment of the Province Council.
Section 1. Parliamentary procedure at any meeting shall be governed by Robert's Rules of Order.
In accordance with Article XI - Section 6, herein, the undersigned officers of the Middle Western Province hereby certify the preceding twelve (12) Articles to be a complete and correct edition of the "Bylaws of the Middle Western Province of Kappa Alpha Psi Fraternity," amended at the 87th Middle Western Province Council on March 27, 2009.
[Signed] Elmer J. Crumbley - Province Polemarch
[Signed] Charles Wesley Morgan, III - Province Keeper of Records and Exchequer
Please submit questions to the Province Polemarch.