a) After you have added users and set up teams, add a new project, while logged in as a user with administrative privileges (like your EIC, perhaps). To do this, click Manage Projects in the Administration box. Then, select Article (Note) Submissions from the pull-down menu (or another Submission project type that you have set up) and then click Add Project. Type a title, like Volume 56 Article Submissions. Select the type of submission, such as 'Journal Content - Article'. Assign this project to the appropriate team, perhaps Article Editor. The default submission project has three stages. You can change this by choosing Manage Project Types from the Administration box.
b) The administrator or a teamleader can then go to the team's page and select from the Project Box, the first stage of the submission project. Click on Submission Options. You can change options here to achieve 'blind review' and to change the permissions individual team members have to reassign articles that are assigned to them. This is also where you enable submissions. Do this now. Until that option is selected, no one will be able to submit files. Ignore the table entitled Sharing, it is a placeholder for a future feature that will allow authors to submit to multiple journals at one site. Below that table are places to type messages that you may enable to be sent automatically to submitters upon the happening of certain events (initial submission, rejection, or acceptance). Click Submit. Then Click (at the top of the page) Done - return to file list.
c) Click Show teamleader options. Click 'Generate html for external submissions' and then do the same for 'Generate html for external expedite management'. Download the files that appear in the list to your desktop. (You will probably need to control-click the Download link to do this, since these are html files.) Edit these files to give appropriate instructions to submitters. See http://lawreview.stanford.edu/articles/submit.html and http://lawreview.stanford.edu/articles/expedite.html for examples. Place the edited html files on your organization's external website so that submitters can access them.
d) You're done. When a submitter, submits an article it will appear in the file list. You can also add submissions to this list that you receive in hardcopy. This allows you to track each piece, whether it is electronic or hardcopy.
e) Your organization can have as many different submission projects as you'd like. Each submission project must have its own submission page generated on the page associated with that project. Stanford's site has had pages to allow electronic submissions of notes, articles, and symposium pieces.
f) When a piece is promoted to the final stage and then accepted, a new project for the piece will automatically be created. Click on Articles in the Information box and then look at the bottom in Unassigned Content. Click on the new piece to edit and make assignments.
g) When you reject an article, it does not disappear, and you can un-reject it. When you are sure an article is kaput, either delete it (no message sent to submitter) or delete w/message (which sends an email to the submitter with the message you typed in Submission Options, if you enabled the message). Once you've done this, the piece is gone (aside from backups).